Features

For an efficient Rental Business

Comprehensive online reservation system

Creating Offers
  • Create offers for available objects and accessories only
  • Offer creation by lessee or lessor considering all relevant time- and price-parameters
  • Automatically offer the best price
  • Consideration of season specific rental conditions, even when rental duration covers multiple seasons
  • Consideration of minimum rental duration, volume discounts and prolongations
  • Consideration of all available accessories
  • Shows quantity of included and price for additional consumables
  • Shows all conditional fees
  • Allows lessor to edit optional discounts and surcharges
Rental Transaction
  • Covers the whole rental process for lessee and lessor:
    • Search wanted object, compare favorites and select preferred rental object
    • Create rental offer for available object
    • Make temporary reservations
    • Create booking with down- or full-payment
    • Handover with full payment of rental fee
    • Memorize incidents while object is in use
    • Report and account for damages and repairs when object is brought back
    • Prepare final invoice considering rental duration, prolongations, consumables, damages, conditional fees and lessor entered discounts and surcharges
  • Temporarily restricted reservations with or without reservation fee 
  • Booking with or without lessor defined down-payment
  • Automatic calculation and debiting of cancellation fees
  • Accounting of all transaction specific payments
  • Assigning of a physical rental object out of a rental object group to a rental transaction according to the preferences of the lessor
  • Attachement and management of rental documents to the transaction
  • Automatic status change notifications by email to lessee and lessor
  • Possibility to make maintenance bookings
  • Possibility to define mandatory maintenance periods in between two rental transactions
Invoicing
  • Final invoice taking all previously made payments into account
  • Take offered price, prolongations, conditional fees and consumed quantities into account for final invoice
  • Lessor can add individual discounts or surcharges to final invoice
  • Possibility to use different, item specific VAT rates
Payments
  • Possible payment methods:
    • Creditcards (All types offered by our payment solution provider Datatrans)
    • Paypal (via Datatrans)
    • Bank-Transfer
    • Cash on lessors premises
  • Detailed accounting off all charges and payments per rental transaction (Cash payments and bank-transfers have to be entered manually by the lessor unless an interface to the cash register or e-banking solution is implemented)

Sophisticated bookings management

  1. Overview for all reservations and bookings with powerful search and filter capabilities
  2. Calendar view of all reservations and bookings
  3. Booking details with all relevant informations
    1. Lessee, rental object, start and end date and price
    2. Received online-, bank-, and cash-payments
    3. Open and currently due payments
    4. Documentation of the rental object
  4. Booking details are visible for registered lessees. Great for customer support.
  5. Automated email notifications for lessee and lessor about all relevant status changes
  6. Direct online print of rental contracts and invoices

Manage your customers

  • Save essential customer data during the booking process
  • See all reservations, bookings, received and open payments of a customer at one glance
  • Maintain home-, delivery- and invoice-address for every customer

Comprehensive rental object management

  • Objectname and description 
  • Pictures
  • Object categories and subcategories
  • Sub-category specific selection criteria to support the selection process for your customers
  • Assign rental objects to locations
  • Object specific accessories, options and services
  • Mandatory and optional accessories, options and services
  • Generic rental object groups without direct booking capabilities for a specific rental object
  • Generic rental object groups with direct booking capabilities for a specific rental object
  • Bulk objects 
  • Option to set a predefined maintenance period in between two rental transactions
  • Possibility to enable and disable objects for rent in advance
  • Comprehensive price model with possibility to customize model for every single object independently
  • Possibility to specify object specific rental calendar
  • Attach important documents to rental objects

Sophisticated price model

  • Business-year specific price model with possibility to copy it for upcoming years
  • Season specific prices
  • Season specific rental conditions
  • Weekday specific prices
  • Daytime specific prices
  • Rental duration dependent discount scheme
  • Account for consumables
  • Define included consumable quantities (i.e, free mileage)
  • Define minimal rental duration
  • Define minimal invoiced rental duration per season
  • Define general fees per location and object
  • Define conditional fees for reservations, bookings, cancellation and more
  • Define notification period dependent cancellation fees

Data-management in Swiss data-centers

Your precious data is safe with us. You benefit from: 

  • Reliable and performant professional-grade servers
  • Servers owned by wy.by
  • Multiple certified Swiss data-centers at different locations
  • Highspeed Internet connections
  • Data continuously backed-up into a secondary data-center
  • Swiss data protection laws